Help / Reminders

Editing and deleting reminders

The Reminders table on each account has Edit and Delete icons in the Actions column. Both operations take effect immediately — the forecast and the Cashflow dashboard recompute with the new schedule.

Editing

Click the pencil icon on a reminder to open the Edit Reminder form. Every field from Create is editable:

  • Payee — rename the reminder.
  • Amount — update when a bill changes. The forecast picks up the new amount for all future occurrences (past occurrences weren't ever real transactions, so there's nothing to revise).
  • Frequency and Every — change the recurrence cadence. The new schedule walks forward from the existing Start Date.
  • Start Date — shift when the first occurrence lands. All future occurrences recompute from the new Start Date.
  • Linked Account — set, change, or clear the link to a credit card. Changing this can move a reminder from "fixed amount" behavior to "pays off a card balance" or vice versa. See Linked accounts for the constraints.
  • The Summary field isn't editable; it just shows a plain-English description of when the next occurrence falls.

Click Save and the change is live.

What the forecast does with edits

  • Amount change. All future occurrences use the new amount.
  • Frequency/Every change. The schedule is regenerated, starting from the Start Date with the new cadence. Past occurrences in the forecast (which are hypothetical anyway) disappear; new ones appear for the new cadence.
  • Start Date change. Future occurrences move to land on the new date pattern. If you push the Start Date forward, near-term occurrences go away; if you pull it backward into the past, you may see "catch-up" occurrences appear between the new Start Date and today — these are immediately in the past, so they don't affect the forward-looking forecast, but they do change historical recalculations if anything references them.
  • Linked Account toggle. Adding a link means future occurrences use the linked card's projected balance instead of the fixed Amount. Removing it means they revert to using the Amount as-is.

Deleting

Click the trash icon to delete. LedgerBear asks:

Are you sure you wish to delete the reminder for payee 'X' for the amount $Y?

Confirm and the reminder is gone. Future occurrences vanish from the forecast immediately. Real transactions that were previously driven by this recurring payment (if any — they'd be separate entries in the transactions table, created by CSV import or manual entry) are untouched.

If the deleted reminder had a Linked Account, the credit card becomes available again in the Linked Account dropdown, so you can link it to a different reminder later.

When to edit vs. delete + recreate

Editing is almost always the right choice. It keeps the reminder's history in place and minimizes forecast churn. Reasons to delete and start over:

  • You want to move the reminder to a different account. Reminders are tied to their account on creation and can't be moved; create a new one on the target account and delete the old.
  • The change is so fundamental (e.g., a variable-amount reminder becoming a fixed one with a new schedule) that it's clearer to have a fresh record.